Permission Levels

Understanding access control and user roles

Permission Levels Explained

Popaty uses a three-tier permission system to control who can access and modify your properties.

Owner

You created the property

What Owners Can Do

• Full control: create, view, edit, delete everything
• Share the property with others
• Grant and revoke access
• Change access levels for other users
• Delete the property

Important Notes

• Cannot be removed (you always own what you created)
• Only owners can share properties with others

Manager

Granted by the property owner

What Managers Can Do

• View and edit:
  • Property details
  • Units
  • Tenants
  • Rent entries
  • Expenses
• Add new items (units, tenants, rent entries, expenses)
• Delete items they have access to

What Managers Cannot Do

• Share the property with others
• Delete the property
• Grant or revoke access
• Change access levels

Viewer

Granted by the property owner

What Viewers Can Do

• View (read-only):
  • Property details
  • Units
  • Tenants
  • Rent entries
  • Expenses
  • Activity logs

What Viewers Cannot Do

• Make any changes
• Add, edit, or delete anything
• Share the property
• Grant or revoke access

Activity Tracking

Every action is tracked for transparency and accountability:

• View activity logs in the Activity tab of any property
• See who did what and when
• Track changes to property data
• Filter by date range (default: last 30 days)

Best Practices

• Grant appropriate access: Give people only the access level they need
• Use Manager for team members: People who need to update tenant info and record payments
• Use Viewer for stakeholders: People who need to see data but shouldn’t make changes
• Review activity logs regularly: Check who’s accessing and modifying your properties